Equipment Readiness —
Every active Asset appears here. Use Edit schedule to change its maintenance interval or turn recurring maintenance on or off.
| Equipment | Type | Location | Last Maintenance | Interval | Next Due | Status | |
|---|---|---|---|---|---|---|---|
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Equipment Checkout Requests —
Review public requests, manage the public catalog and approvers, and record each physical checkout and return. The first administrator decision is final.
| Submitted | Request | Requester | Schedule | Equipment | Status | |
|---|---|---|---|---|---|---|
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Public Catalog
Equipment remains private until an administrator creates an active public alias here. Internal asset details never appear on the public form.
| Public name | Internal asset | Max loan | Public |
|---|
Equipment Availability Blackouts
Block a public catalog asset for maintenance, internal use, travel, or any other unavailable period. Parent assets and their stored child equipment share availability conflicts.
| Asset | Unavailable from | Until | Reason | Status |
|---|
Checkout Approvers
Active approvers can be selected for decisions and handoffs. “Notify” controls new-request email alerts.
| Name | Active | Notify |
|---|
Inventory —
Stock counts, reorder levels, and expiration tracking for every item. Use “Adjust” to record received, used, or counted quantities. Full reports include every active and retired registry record, regardless of the filters below.
| Item | Cat. | Type | FEMA Type | Location | On Hand | Reorder At | Status | Expiration | Flags | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
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Recent Stock Movements
| When | Item | Change | New Qty | Reason | By | Notes |
|---|---|---|---|---|---|---|
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Log Completed Maintenance
Record work that has already been performed. Select equipment from the registry to auto-fill its type.
Item Registry —
Every tracked item lives here. Assets are durable equipment with maintenance schedules; Stock is consumable inventory with counts and reorder levels.
| Name | Cat. | Type | FEMA Type | Location | Interval | On Hand | Status | |
|---|---|---|---|---|---|---|---|---|
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Maintenance History
Recorded maintenance history. Administrators may correct an entry; every edit preserves the original values, updated values, editor, and reason in a separate audit record.
| Date | Equipment | Type | Maintenance | By | Condition | Next Due | Notes | Actions |
|---|---|---|---|---|---|---|---|---|
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Email Reminders
Once a day the app checks every scheduled Asset. It emails when maintenance is due today or overdue, and can also give advance Due Soon notice.
Status live
| Daily trigger | — |
| Reminders | — |
| Last automated run | — |
| Last result | — |
| Web app link in emails | — |