SHSP Grant System

The State Homeland Security Program is a federal DHS/FEMA grant administered by the Utah Division of Emergency Management. Region 1 covers Box Elder, Cache, Davis, Morgan, Rich, and Weber counties. Eligible applicants are state, local, and tribal government agencies with a qualifying public safety mission. Reach out to your subcommittee chair before submitting if you're unsure whether your project fits.

Click Submit a Project Application above. The wizard walks you through 10 steps: project info, alignment to core capabilities, budget breakdown across the five solution areas (Planning / Organization / Equipment / Training / Exercise), timeline, and milestones. Your progress is saved automatically in your browser, so you can come back and finish later. When you submit, a PDF is auto-generated, archived in our shared Drive, and emailed to the coalition team.

Click Submit an Expense above. It works on any phone — take a photo of the receipt, fill in the vendor, amount, date, and description, pick the project and budget line, and submit. Your subcommittee chair gets an email immediately and approves from their inbox with one click. After executive chair approval, the coalition submits to the state for reimbursement. You'll get an email at every step.

Environmental Historic Preservation review is a federal requirement for projects involving new construction, renovation, or retrofitting. Before any money can be spent on physical installations, the state must sign off that the work won't impact protected environmental or historic resources. If your expense is blocked on EHP, the project hasn't yet been cleared by the state. Contact your coalition administrator to check the project's EHP status.

SAFECOM is a set of interoperability guidelines for public safety communications equipment (FEMA IB-426). Any AEL #6 interoperable communications equipment purchased with grant funds must be SAFECOM-compliant. If your budget line is flagged, check with your coalition admin before purchasing — spending on non-compliant gear can trigger a clawback.

You got an email with the reason your chair sent it back (e.g., "receipt is blurry" or "wrong budget line"). Fix the issue and submit a fresh expense through the expense wizard. Reference the original expense ID in your description so the chair knows it's a re-submission.

Magic links are single-use and expire after 7 days. If yours is expired or someone already clicked it, go to My Approvals, enter your email, and you'll see every pending expense waiting on you with a fresh link. No login needed.

The system runs on Google Workspace with coalition-controlled Drive storage. Receipt images are stored in an admin-only shared folder. Approval links are single-use tokens that expire in 7 days. All state changes are audit-logged with actor and timestamp. For questions about data handling, contact your coalition administrator below.