Overview
Region 1 HLS Coalition · SHSP
Multi-Year Overview
Active SHSP grant years at a glance. Click a card for burndown detail.
System Health (loading…)
Region 1 typically has 3 SHSP grant years active at once. Each grant has 3 years to spend its funds. Use the toggles below to control which years accept new project submissions. The default year is what the wizard pre-selects for submitters.
All Grant Years
New Grant Year
Cannot be changed after creation
Leave at 0 for pre-award years. Set when the regional award is confirmed.
Optional at creation — fill in when award arrives.
Projects
📥 Import Project from PDF Application
SHSP project application PDF → project record. Quiet import: no emails and no approval workflow.
You assign the grant year. Archived years must be unarchived first.
Fillable application PDFs extract instantly and exactly. They are read entirely in your browser.
System Notifications
Every email notification programmed in the SHSP system is listed below. Switching one off prevents that notification from being sent until it is turned back on.
Choose a passphrase of at least 12 characters you’ll remember under pressure. Treat it like a password — anyone with it and your email can sign in. You can change or disable it here anytime.
Users
New User
Used as unique ID — cannot be changed once set
A user can hold multiple roles simultaneously. For example, an Admin who also sits on the executive committee should check both boxes.
Subcommittees
New Subcommittee
NPA Compliance Dashboard
Approval Pipeline
All expenses currently in the two-tier approval flow. Read-only view with admin override for stuck items.
Reports
Generate audit packages. Reports are compiled in the background and saved to your shared Drive folder.
📦 Bulk Audit Package
One PDF with audit-ready sections for every expense in a grant year or date range. Includes inline receipts, approval chain, and project context for each expense. Specify at least one filter.
Only includes expenses at Subcommittee Approved status or later. Generation time scales with expense count — budget ~5 seconds per expense.
Recent Generations
Strategic Dashboards
Governance-level views for URCC meetings: county equity, dual-use resilience, fiduciary, set-asides. One-click URCC meeting prep PDF combines them all.
Which county serves as fiduciary for which others. Independent of grant year.
New Fiduciary Agreement
Regional carve-outs (such as task forces and shared capabilities) that reduce Region 1's discretionary award. Per grant year.
New Set-Aside
📊 URCC Meeting Prep PDF
One PDF combining Set-Aside Reconciliation, County Equity, Dual-Use Resilience, and Fiduciary Relationships. Includes [FILL IN: …] narrative placeholders for committee commentary.
Recent URCC Meeting Prep Reports
Records Retention Schedule
Per 2 CFR 200.334, federal grant records must be retained for 3 years after grant closure. Closing a grant year auto-populates a records_destroy_after_date 3 years out. You'll get a 90-day advance email warning before any year reaches that date.
Reminder System Health
Confirms the daily reminder check and weekly digest triggers are firing.
Capability Gaps
Capability gaps from your THIRA/SPR. Every project must link to one of these. Submitters can also add new gaps inline through the wizard, which appear here with status "Pending Review" for you to refine.
New Capability Gap
Dual-Use Hazard Tags
Tags submitters can apply to projects to show all-hazards resilience benefits beyond terrorism nexus. Useful for year-end narrative reporting.