Portal Home
← SHSP Home

SHSP Project Application

Weber County Emergency Management

Fill out the guided form below. Your progress is saved automatically.

Step 1 1 of 10

Project Information

Core project details and attributes.

Coalition Routing

Pick the subcommittee whose chair has the right expertise to evaluate this project. The chair will get an email immediately after you submit. If you're not sure, pick the one that best matches your project's main capability — admin can reassign later if needed.

Region 1 typically has 3 active SHSP grant years at once. Older years expire sooner — the ⚠ icon shows years that are closing.

Loading grant years…

Not sure which one? Pick the newest year (pre-selected for you). Your admin can reassign it later if needed.

This is the agency that will receive the project funding. Not necessarily the agency of the person submitting this project if you are in a different agency.

Which program investment category does this project fall under?

Pick the investment category that best fits this project. Each project must map to exactly one of the ten Region 1 categories — choose the one that best describes what the funding will accomplish.

Which emergency-management capability does this project most support?

Most projects touch several core capabilities — pick the single most relevant one. Use your preparedness plans and capability assessments to identify the capability this project primarily strengthens.
For the project name, start with your agency, city, or county: "(County Name) Soft Target Security Enhancement." Avoid project names like "Radios."

Regional reviewers expect all five. Cover them in any order, with as much specificity as you can:

  • Who — the agency pursuing the project.
  • What — what you're doing or buying, by POETE category (Planning, Organization, Equipment, Training, Exercise). For equipment, include the quantity. For training or exercises, name the course/exercise (and for an exercise, the plan you're exercising). For planning, name the plan. For organizational costs, name the position or org. This is the most common weak spot — be precise about what the money will buy if the project is awarded.
  • Where — the location, if relevant (training site, where equipment will be stationed).
  • When — estimated timing. You'll restate this in milestones, but they want it here too.
  • Why — sustaining a capability previously built with SHSP funds, or closing a gap identified by a recent assessment, exercise, or real-world event. Note the intended outcome — the more nuanced than "enhance our ability," the better.

Always include quantity, even if it's a rough estimate at application time.

Creating something new, or maintaining what you have?

Building — creating a new capability or closing a capability gap.
Sustaining — maintaining an existing capability at its current level.

Could this be sent to help another area?

Can these assets or activities be deployed to another jurisdiction? Projects are usually either Deployable or Shareable — rarely both, sometimes neither.

Could another area use this without moving it?

Can these assets or activities be shared with another jurisdiction without being physically deployed there? Projects are usually either Deployable or Shareable — rarely both, sometimes neither.

Project Alignment to Core Capabilities and Solution Areas

Enter the Amount of Proposed Funding for each Solution Area. Leave at 0 to skip that section's detail step.

Enter the total funding the project needs, split across the five Solution Areas — Planning, Organization, Equipment, Training, and Exercise (POETE). Budget what the project will realistically cost unless your region chair has given you a specific target amount to apply for. These totals will need to be broken into subcategories on later steps, so think through the breakdown as you enter them.
Total $0

Project Baseline and Management

Project dates and construction scope.

Where is this project right now — just starting, or already underway?

Pick the option that best fits where the project stands now:

  • Initiate — most new projects start here.
  • Execute — projects continuing work already begun.

Most submissions are one of these two. Use judgment for Control or Closeout if the project is well underway.

Historically we list the full SHSP Period of Performance for subrecipients (e.g. September 2022 – March 2025). Actual dates shift depending on when the project is submitted — what matters here is conveying the estimated length of the project.

Will you build, renovate, or disturb ground? If yes, an extra federal review may be required.

Dig a hole, drive a nail, or turn a screw. Do an EHP review.

Whenever we want to use federal funds to undertake a construction/renovation project that involves modifications to an existing permanent structure or ground disturbance of any kind, we have to do an EHP review before we start on the project. This field is to identify which projects will need to do that review.

Budget Breakdown

Planning — allocate your Planning total across these sub-items.

This page breaks down your total for this solution area into eligible sub-categories. Pick the sub-category that best fits how you'll actually spend the money — these are meant to cover every allowable cost. If nothing here fits, the expense probably isn't allowable under SHSP (but ask if you're unsure). The running total at the bottom must equal the amount you entered in Step 2.
Running total $0 of $0

Budget Breakdown

Organization — allocate your Organization total across these sub-items.

This page breaks down your total for this solution area into eligible sub-categories. Pick the sub-category that best fits how you'll actually spend the money — these are meant to cover every allowable cost. If nothing here fits, the expense probably isn't allowable under SHSP (but ask if you're unsure). The running total at the bottom must equal the amount you entered in Step 2.
Running total $0 of $0

Budget Breakdown

Equipment — enter amounts against the Authorized Equipment List (AEL) categories.

This page breaks down your total for this solution area into eligible sub-categories. Pick the sub-category that best fits how you'll actually spend the money — these are meant to cover every allowable cost. If nothing here fits, the expense probably isn't allowable under SHSP (but ask if you're unsure). The running total at the bottom must equal the amount you entered in Step 2.

Equipment has an extra rule: it must meet the applicable Authorized Equipment List (AEL) requirements. When you look up an AEL item, confirm:

  • SHSP eligibility is confirmed for the selected equipment category.
  • Check the Grant Notes for restrictions (e.g. UAS items have specific use limitations).
  • The first two digits of the AEL number identify the AEL category the item falls under.
Running total $0 of $0

Budget Breakdown

Training — allocate your Training total across these sub-items.

This page breaks down your total for this solution area into eligible sub-categories. Pick the sub-category that best fits how you'll actually spend the money — these are meant to cover every allowable cost. If nothing here fits, the expense probably isn't allowable under SHSP (but ask if you're unsure). The running total at the bottom must equal the amount you entered in Step 2.
Running total $0 of $0

Budget Breakdown

Exercise — allocate your Exercise total across these sub-items.

This page breaks down your total for this solution area into eligible sub-categories. Pick the sub-category that best fits how you'll actually spend the money — these are meant to cover every allowable cost. If nothing here fits, the expense probably isn't allowable under SHSP (but ask if you're unsure). The running total at the bottom must equal the amount you entered in Step 2.
Running total $0 of $0

Milestones

Milestones Description & Date

Milestones are your estimated schedule for completing the project — list at least three. Think of them as check-in points: each one is a chance to ask whether the project is on schedule, behind, ahead, or needs an extension.

Review & Submit

Double-check everything below. When ready, submit to email the completed PDF.

By clicking Submit, the filled SHSP form will be emailed to Weber County Emergency Management and a copy sent to your email.

Draft saved locally in your browser. Clear cookies = clear draft.